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Documentation

Get up and running
with Fleetie.

Guides, references, and everything you need to manage your fleet from day one.

Quick start

Three steps to get your fleet on Fleetie.

1

Create your account

Sign up with email or Google. No credit card required for the 14-day trial. You'll get access to the Professional plan with all features unlocked.

2

Register your company

Enter your company name and details. This creates your tenant — all your drivers, vans, and rotas live under this company.

3

Add your team & vans

Add drivers individually or bulk import via CSV. Same for vans — registration is required, make, model, and location are optional.

Guides

Step-by-step walkthroughs for the core features.

📅

Building your first rota

Create a weekly rota, assign drivers to routes, set activities per depot, and publish to your team.

  • Open Rota Management from the dashboard
  • Select a week and partner location
  • Assign activities to each driver for each day
  • Hit Publish — choose all drivers or select individuals
  • Drivers receive a push notification and can accept or decline
🚐

Managing your fleet

Add vehicles, track status changes, and keep on top of MOT and service dates.

  • Go to Vans from the sidebar
  • Add a van with registration, make, model, and location
  • Or use CSV Import to upload your whole fleet
  • Change status to Active, VOR, or Inactive with a note
  • Every change is logged in the audit trail
📍

Setting up GPS tracking

Connect Datalive hardware or use the iOS phone tracker.

  • Go to Tracking > Settings
  • Enter your Datalive API credentials
  • Fleetie syncs your vehicles automatically
  • Open the Live Map to see real-time positions
  • Use Journey History to review past routes by date
📦

Connecting DPD

Sync payments, charges, franchises, and route progress from your DPD portal.

  • Navigate to DPD > Settings
  • Enter your DPD portal credentials
  • Fleetie syncs franchises, payments, and charges
  • View Payments with auto-matching to your drivers
  • Check Route Progress for live delivery tracking
👤

Onboarding drivers

Add drivers to your company and get them set up with their own portal.

  • Go to Team from the sidebar
  • Click Add User and enter their details
  • Or import drivers via CSV for bulk onboarding
  • Drivers receive an invite to claim their account
  • Once claimed, they can view schedules, request leave, and accept routes
🔔

Notifications setup

Enable push notifications so your team stays in the loop.

  • Drivers go to their Profile > Notifications
  • Allow browser notifications when prompted
  • Toggle notification types: routes published, updated, cancelled, driver responses
  • Notifications work on mobile and desktop browsers

CSV import formats

Bulk import your data with these CSV column layouts.

Vans CSV

registration required
make optional
model optional
location optional

Rota CSV

date required
firstName required
surname required
availability optional
activity optional

API access

Available on Fleet+ plans. RESTful API with JWT authentication.

Authentication

JWT bearer tokens via /auth/login. Google OAuth also supported. Tokens sent in the Authorization header.

Core endpoints

Companies, users, vans, rotas, partners, depots, routes, and more. Full CRUD operations scoped to your tenant.

Tracking & integrations

Live positions, journey history, DPD sync, and webhook endpoints for Datalive and route progress.

Rate limits

Auth endpoints rate-limited (3-10 requests per minute). Data endpoints have generous limits for normal usage.

Need help?

We're a small team and we respond fast. Drop us a line and we'll get you sorted.

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